Compare quotations only after the model, included accessories, quantity, packing basis and destination are aligned. A lower unit price can still represent a different scope.
Put every offer into the same table and compare the exact configuration, included components, commercial terms, logistics and written warranty. Do not compare one supplier's base machine with another supplier's fully equipped model.
A quotation can exclude packing protection, destination handling, customs, unloading or a second package. Another offer can include more springs or accessories, use a different construction, or state a different warranty. The comparison should show what is inside each scope before comparing the final amount.
Record the supplier's answer for each field. An unanswered field remains open; an excluded charge needs a separate amount and source before it can be included in your budget.
| Compare | Record for each offer | Resolve before comparing totals |
|---|---|---|
| Identity | Supplier, quotation reference, date, validity, model code and version. | Confirm that both offers refer to the configuration you need. |
| Configuration | Frame and finish, dimensions, net equipment weight and itemized included parts. | List missing or different accessories separately. |
| Quantity and price | Quantity, selling unit, currency, unit price, equipment subtotal and customization charges. | Use the same quantity, selling unit and currency basis. |
| Packing | Package count, each package's external dimensions and gross weight, and packing charges. | Keep equipment net weight separate from packed gross weight. |
| Delivery scope | Shipping method, named delivery point, trade term, freight and exclusions. | Compare a common destination and identify who arranges each remaining stage. |
| Other costs | Customs or duties, destination handling, final delivery, unloading and installation. | Mark each as included, excluded or still unconfirmed; record its currency and source. |
| Payment and timing | Payment milestones, production starting condition, production estimate and transit estimate. | Separate an estimated schedule from a written commitment. |
| Warranty and parts | Coverage, exclusions, claim evidence, parts availability and related freight responsibility. | Check the terms for the exact model and order. |
Download two-offer comparison worksheet (CSV)
If Offer A ends at a destination port and Offer B includes delivery to your studio, obtain the remaining handling, clearance, delivery and unloading costs for Offer A before comparing the budget. Record any unconfirmed cost as open instead of treating it as zero.
For mixed currencies, record the exchange rate and its date separately. Keep equipment, customization, packing, freight and destination costs visible so a change in one item does not hide a difference in scope.
Ask each supplier to restate the selected model, quantity, unit price, included parts, packed dimensions, gross weight, delivery basis, excluded costs, lead time and warranty. Then use the same list for both offers.
Evaluate a sample before a batch orderRecord packing and delivery scopeReview the commercial equipment rangeCheck company and manufacturer detailsRequest a quotation for your selected model